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Main purpose of post
To be responsible for the administration, organisation and smooth running of public examinations.
Duties and responsibilities
These duties and responsibilities are to be carried out at all times with due regard to the principles of equal opportunity.
1. To be responsible for examination entries for external exams to the examination boards for public exams, GCSE, AS and A Level.
2. To liaise with Heads of Department on pupil entries.
3. Wherever possible, to make arrangements for pupils at this school to take examinations in subjects they have studied elsewhere. This applies particularly to examinations in community languages.
4. Where feasible, to make arrangements for candidates who are not pupils at this school to take examinations here.
5. To disseminate information about public exams to staff, pupils and their parents.
6. To liaise with staff, parents, pupils and to deal with complaints and queries about public examinations.
7. To sort out examination papers as they arrive.
8. To be responsible for the daily running of public examinations including practicals and to inform the Deputy Head Administration about arrangements that need to be made for furniture in examination rooms.
9. To liaise closely with the Deputy Head Administration who will create the invigilation timetable and provide information about the examination timetable, eg. dates/times of examinations and the number of entrants.
10. To sort out all clashes and make appropriate provisions for pupils.
11. To brief pupils on examination procedures and conduct, and to produce guidelines for staff and pupils.
12. To provide relevant statistics on examination entry and examination results to the Head, the Governors, the LEA and the DfES, etc, including an Annual Report to the Governors and a section in the Governors' Annual Report to Parents.
13. To be responsible for examination stationery.
14. To check DfES statistics and examination results information before publication.
15. To complete examination entries using IT wherever possible and ensuring manual back-up as appropriate.
16. To oversee the copying and distribution of results by the School Office.
17. To check certificates before they are handed on to the Head of Sixth Form.
18. To retrieve costs of examination entry from absentees and arrange for re-marks, reports and queries about exam results from the examination board.
19. To be present on the day the school is notified of results, or arrange for a suitable, well-briefed substitute who is capable of producing the relevant statistics and can make arrangements for distributing results. (The substitute must be acceptable to the Head).
20. To undertake an analysis of examination results, both A Level and GCSE, when the school is notified, and to inform the Head as soon as administratively possible.
21. To liaise closely with the Senior Teacher i/c Quality Assurance to develop exam statistics that can be used for target setting, review and as a basis of raising achievement.
22. To explore the use and benefits of computer packages to streamline the administration of examinations.
23. To make arrangements for all internal examinations including timetable rooming and invigilation. To liaise closely with the Deputy Head Administration over issues of invigilation and cover.

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