available to assist you with your choice of level that is appropriate to your needs. This self-evaluation can be completed on-line so please contact info@examofficers.org for access to the on-line system.

Below is a list of what will happen after you have done a Personal Self-Evaluation.

1. Fill out an application form and return it with your Personal Self-Evaluation (your choice) to the EOA via the post. The details are on the application form.
2. You need to include payment if you are paying by cheque. If you would like your centre to be invoiced, indicate this on the application.
3. Once payment has been received, you will be issued with instructions on how to access your BTEC course.
4. At the same time, you will be allocated a tutor and be informed of the an introductory workshop. It is not compulsory to attend these workshops to complete these courses.

Contact the EOA on info@examofficers.org.uk should you require more information.

Description of Levels & their appropriateness

The EOA will be running these courses combining the use of stakeholder network groups, workshops and our new online BTEC provision with access to the most up to date resources and training that will provide members with a range of learning options that suit their personal needs.

Edexcel code AF638 - Level 2: Administering Exams (Introduction)

Ideally suited to new exams office personnel who are in a support role on a specific area within your centre.

• you may be new or have very little experience of the exam/education community.

Edexcel code AF639 - Level 3: Administering Examinations (Advanced)

Ideally suited to exams office personnel who are going to/are already taking full responsibility for the management of exams in your centre.

• you may bring management and office expertise from another environment but have little or no experience of the exams/education community.

Edexcel code AF640 - Level 4: Examinations Management (Professional)

Ideally suited to experienced exams office personnel who may have been in post for some years and now need to up grade their knowledge and experience on the exams system and/or want to have their role qualified and quantified to SLTs by doing a formal qualification for exams office personnel.

You may have extensive experience of the exam/education community but now need to update, evaluate, record and acknowledge your valuable contribution to your centre's examination processes. Members can now apply for one of the 3 BTEC courses on Managing / Administering Exams and the competency framework will help you to determine the appropriate level to serve your needs.

Taking up a BTEC course: 

Once you, or your centre, have paid for the BTEC course you will be given: 

• ·Information on how to access your ONLINE course
• ·Access to Edexcel’s specification for the appropriate level
• ·Access to the EOA’s BTEC Networking list
• ·The name of your personal tutor 

You should be able to get started on your course straightway using the online tool. There is an Advice and Guidance unit attached to the beginning of each course.

The units for all the Levels cover the exam season/academic year – but you do not have to complete them in this order if it is more convenient for you to start elsewhere.

As you progress through the course you can submit work to your tutor, who will be able to give guidance on content and presentation.  Your completed portfolio will consist of your workbook and evidence, that you have collected, to back up your work.   When your portfolio is completed it will be sent to your tutor for assessment.

The course may be done at your pace and the periods listed below are for guidance:

There are 30 guided hours per unit.

Level 2    (2 units) Covers at least 1 exam season about 6 months.

Level 3    (3 units) Covers at least 1 exam season about 6 to 9 months.

Level 4    (4 units) Covers an academic year about 12 to 15 months.

There are 3 main times in the year when you can submit your completed portfolio for assessment - April, September and December.  We will ask you for an estimated completion date, but  we can be flexible depending on your needs and circumstances. The course must be competed within a reasonable period otherwise the final Hard Copy Manual you end up with, for your exams office will be out of date.

Once your portfolio is submitted, it is assessed by your tutor and your work then becomes part of the BTEC internal and external verification process. Our experience is that this can take up to 2 to 3 months from the date of submission.

From time to time the EOA run BTEC workshops in different part of the country.  These give members the opportunity to collect ideas at the beginning of the course, or later to get advice on completing their portfolio. 

We realise that not everybody will either want, or be able, to attend one of these workshops.  Please be assured that it is NOT necessary to attend a workshop before starting your course as the ONLINE tool should guide you through the courses with a series of activities and tasks.

If you have any further queries please contact the EOA office on 0118 975 8552

or e-mail info@examofficers.org.uk